Which institutions can use Soma360?

Colleges, TVET institutions, medical training colleges, vocational and professional training centres, driving schools, short-course providers and online training organisations — from a single campus to multi-campus groups.

Does Soma360 work with M-PESA?

Yes. Each institution connects its own M-PESA paybill or till through Safaricom Daraja, so fees go straight to the institution's account. Payments are matched to the student and receipted automatically.

Can students use Soma360 on their phones?

Yes. The student portal works on any smartphone and can be installed like an app. Students see their timetable, fees, results and learning materials, and can pay and check in from their phone.

Does Soma360 support CBET?

Yes. Soma360 supports competency units, learning outcomes, practical checklists, evidence uploads, assessor allocation, workplace supervisor reports and Competent / Not Yet Competent results.

Can we import our existing records?

Yes. The import wizard takes Excel or CSV files for courses, staff, students, opening fee balances and past payments, and checks every row before anything is saved.

Is there a free trial?

Yes. Institutions can register and use Soma360 free for 30 days on the Growth plan, with no payment details needed to start. The first paid subscription also comes with a 7-day money-back guarantee.

Frostwood product · Education management

Soma360: College & TVET Management System in Kenya

Manage your institution from admission to graduation.

Bring admissions, student records, fees and academic administration into one organised workspace. Soma360 helps your team run daily operations and gives students easier access to their information.

M-PESA built in. Works on any phone.

Visit soma360.co.ke Start a 30-day free trial

M-PESA built in
Works on any phone
30-day free trial
7-day money-back guarantee

Who it serves

Built for the institutions that train Kenya's workforce

One platform for admissions staff, finance teams, lecturers, administrators and students — all working from shared records.

Soma360 for colleges

Several programmes and intakes, admissions, finance and academics in one place.

Soma360 for tvet institutions

Trainee records, fees, attendance and competency-based assessment.

Soma360 for training centres

Short courses, recurring cohorts, payments and completion certificates.

Private colleges
TVET institutions
Medical training colleges
Vocational training institutions
ICT colleges
Beauty & cosmetology schools
Hospitality colleges
Driving schools
Professional training centres
Short-course institutions
Corporate training
University campuses
NGO training programmes
Online training organisations

Modules

Everything your institution runs on

Each module has its own page explaining how it works on soma360.co.ke.

Student administration

Admissions management
Student records
Fees & payments
M-PESA integration
Attendance management
Examinations & results
Student portal
SMS, email & WhatsApp
Reporting

Teaching & assessment

Timetabling
Competency-based training (CBET)
Learning (LMS) & online exams
Online courses
Certificates & verification

Staff & operations

HR & staff management
Payroll
Procurement & inventory
Library, help desk, events & surveys
Workflows, automation & API

How it fits together

From admission to graduation

Recorded once, used everywhere: each step feeds the next, so nobody retypes what another department already recorded.

Step 1
Enquiry
A prospect enquires by WhatsApp, website or walk-in, and lands in one admissions pipeline.
Step 2
Application
They apply online with documents, and admissions reviews the application.
Step 3
Admission
Approval creates the student record, the invoice and the admission letter.
Step 4
Fees
M-PESA, card or bank payments are matched to the student and receipted.
Step 5
Studies
Attendance, marks and results build up on the student's record.
Step 6
Graduation
A certificate with a QR code that employers can verify.

The difference

From scattered tools to one organised workspace

Without one system

Enquiries in notebooks and on personal phones
Fee balances in spreadsheets, M-PESA statements matched by hand
Paper registers that are hard to total
Results typed into templates and passed around
Students queueing for balances and timetables
Reports put together at the end of the month

With Soma360

Every enquiry in one pipeline with follow-up dates
Payments matched to students by admission number
Attendance per lesson, by register or QR check-in
Results moderated, approved and published to the portal
Students checking everything on their phones
Dashboards and reports from live records

Implementation

A clear path to going live

The setup scope is agreed with you, your team prepares the data, and it's checked together before launch.

01
Review requirements
Programmes, intakes, fee structures and the reports you need.
02
Prepare and import data
Students, staff and opening balances from Excel or CSV, checked row by row.
03
Configure and train
Your structure, roles and payments set up, and each department trained.
04
Launch
Students activate their portal accounts and daily work moves to Soma360.

Security

Your institution's data, protected

Role-based access

Each person sees only what their role allows.

Two-factor sign-in

Every user can add an authenticator app to their account.

Audit log

Important changes record who made them and when.

Your data, always

Export everything to CSV at any time.

FAQs

Questions institutions ask

See how Soma360 fits your institution

Book a demo focused on your own courses, intakes and fees, or explore on your own with a 30-day free trial at soma360.co.ke.

Go to soma360.co.ke Need a custom education system?

7-day money-back guarantee on your first payment